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City Council Meeting Minutes

April 15, 2008

CALL TO ORDER: City Council convened in a General Committee meeting on Tuesday, April 15, 2008 at 6:30 p.m. in Council Chambers, 1 Marketway West, 3rd Floor, York, PA, to receive general public comment, with the following Council members present: Toni Smith, Carol Hill-Evans, Vice President, and Joseph R. Musso, President, with President Musso presiding. Councilpersons Genevieve Ray and Cameron Texter were not present. Mayor John Brenner was not present.

GENERAL PUBLIC COMMENT

Ed Berry, 247 E. Maple St., York, PA, urged residents to vote on Election Day. He said he has been following the Presidential Primary and is concerned about the charges being levied against Presidential candidate Senator Barack Obama. Mr. Berry then read a passage from the U.S. Constitution regarding slavery.

There being no further public comment, President Musso adjourned the General Committee meeting and reconvened in Legislative Session at 7:00 p.m., in Council Chambers, 1 Marketway West, 3rd Floor, York, PA, with the following members present: Toni Smith, Carol Hill-Evans, Vice President, and Joseph R. Musso, President, with President Musso presiding. Councilpersons Genevieve Ray and Cameron Texter were not present. Mayor John Brenner was not present.

Members of the Administration in attendance included: Jim Gross, Director of Public Works, Kim Bracey, Director of Community Development, and Deputy Fire Chief Steve Buffington. Also present was Assistant Solicitor Don Hoyt. Matt Jackson, Director of Economic Development, Mark Whitman, Police Commissioner, John Senft, Fire Chief, and Michael O’Rourke, Business Administrator, were absent.

Members of York City Council staff in attendance included: Dianna L. Thompson, City Clerk.

Pledge of Allegiance: The Pledge of Allegiance was recited.

Approval of Minutes: A motion was made by Smith, seconded by Hill-Evans, to dispense with the reading of the Minutes of April 1, 2008, and approve them as written. The motion passed by the following vote: Yeas – Hill-Evans, Smith, Musso – 3; Nays – 0.

PRESENTATIONS: NONE

COMMITTEE MEETINGS SCHEDULED: NONE

COMMITTEE REPORTS: NONE

SUBDIVISION / LAND DEVELOPMENT / HARB

Resolution No. 69, Session 2008, (View) A Resolution accepting the recommendations of HARB in issuing a certificate of appropriateness to Dick Bono for work to be done at 22 N. George St., was introduced by Hill-Evans, read at length, and on motion of Musso, seconded by Smith, Resolution No. 69 passed by the following vote: Yeas – Hill-Evans, Smith, Musso – 3; Nays – 0.

CONSENT AGENDA

Introduction of Bill No. 18, Session 2008, (View) A Bill amending the 2008 Budget for the Department of Public Works in the amount of $150,000 for the 2008 Street Improvements Project (Total Project Cost: $500,000), was introduced by Smith, read by short title, and deferred until the May 6 meeting of Council.

Introduction of Bill No. 19, Session 2008, (View) A Bill amending the 2008 Budget by appropriating revenue and expenditures for the Department of Public Works in the amount of $37,860 for a Municipal Recycling Program Grant, was introduced by Smith, read by short title, and deferred until the May 6 meeting of Council.

Introduction of Bill No. 20, Session 2008, (View) A Bill amending the 2008 Capital Project Fund Budget by appropriating expenditures in the amount of $10,664.00 for the Parking Bureau to cover the purchase of a vehicle, was introduced by Hill-Evans, read by short title, and deferred until the May 6 meeting of Council.

FINAL PASSAGE OF BILLS / RESOLUTIONS

Final Passage of Bill No. 17, Ordinance No. 14, Session 2008, (View) A Bill amending the 2008 HOME Program Budget for the Bureau of Housing Services to reflect changes resulting from actual funding levels rolled over from 2007 and to appropriate unallocated funds, which was introduced by Ray at the April 1 meeting of Council and read by short title, came up for final passage. On motion of Musso, seconded by Hill-Evans, Bill No. 17, Ordinance No. 14, passed by the following vote: Yeas – Hill-Evans, Smith, Musso – 3; Nays – 0.

NEW BUSINESS

Resolution No. 70, Session 2008, (View) (Project Summary) (GESP Information) A Resolution authorizing an Energy Savings Agreement between the City of York and Johnson Controls for the purchase, installation and service of certain energy efficient equipment for the purpose of achieving energy cost reductions within various city facilities, was introduced by Smith, read at length, and on motion of Smith, seconded by Musso, Resolution No. 70 came up for discussion.

Public Works Director Jim Gross explained that Council met in a General Committee meeting on Tuesday, March 25, 2008 to hear information on the Guaranteed Energy Savings Program (GESP) with representatives from Johnson Controls and the State Dept. of General Services in attendance. He said this will be a 15-year, $1,583,303.00 energy savings contract that will focus on six York City facilities: City Hall, the WWTP Maintenance Facility, Princess St. Office Building, the Fire Dept. Admin. Building, the Voni Grimes Gym, and the Ice Arena. Director Gross then outlined several project highlights and stated that Johnson Controls will partner with the City of York to provide systems, service, training and ongoing solutions that provide the greatest degree of projected results to be achieved from this program.

Paul Doudrick, 852 Wood St., York, PA, asked if yearly inspections will be done. Director Gross responded that the first 3 years of maintenance is covered in this agreement. Mr. Doudrick feels a 3-year maintenance agreement may not be sufficient.

There being no further discussion, Resolution No. 70 passed by the following vote: Yeas – Hill-Evans, Smith, Musso – 3; Nays – 0.

Resolution No. 71, Session 2008, (View) A Resolution awarding a contract to Rota-Mill, Inc. for the 2008 Street Improvements Project – Milling, which said cost shall be $56,174.00, was introduced by Smith, read at length, and on motion of Smith, seconded by Hill-Evans, Resolution No. 71 came up for discussion.

Director Gross explained that the milling project will cover W. College Ave. (Grantley Rd. to S. Penn St.), Madison Ave. (Carlisle Ave. to Richland Ave.), Linden Ave. (Carlisle Ave. to Richland Ave.), and Richland Ave. (Madison Ave. to Market St.). He said the Liquid Fuels fund will be used to cover this project as there is a surplus in this account.

Ed Berry, 247 E. Maple St., York, PA, asked if we could get an engineer to work with the utility companies before this project gets underway so they don't turn around and tear the streets back up once they've been repaved. President Musso explained that the city has a degradation fund that companies must pay into in order to help cover expenses should they have to dig up our streets. Director Gross stated that the city makes considerable efforts to coordinate with utility companies and emphasize to them the need to collaborate on projects. However, he said we must keep in mind that there are PUC regulations that must be met, which is out of the city's control.

There being no further discussion, Resolution No. 71 passed by the following vote: Yeas – Hill-Evans, Smith, Musso – 3; Nays – 0.

Resolution No. 72, Session 2008, (View) A Resolution awarding a contract to Kinsley Construction in the amount of $721,239.00 for the 2008 Street Improvements – Paving, was introduced by Smith, read at length, and on motion of Smith, seconded by Hill-Evans, Resolution No. 72 came up for discussion. Director Gross explained that the same streets noted in the Milling agreement will be covered in the paving agreement. There being no further discussion, Resolution No. 72 passed by the following vote: Yeas – Hill-Evans, Smith, Musso – 3; Nays – 0.

Resolution No. 73, Session 2008, (View) (Project Summary) A Resolution authorizing the filing of a proposal for funds with the Department of Conservation and Natural Resources in the amount of $200,000 for the Memorial Park-Hoffman Stadium Rehab Project, was introduced by Smith, read at length, and on motion of Smith, seconded by Hill-Evans, Resolution No. 73 came up for discussion.

Director Gross explained that the York County Convention and Visitor's Bureau has contributed $100,000 toward this project and another $100,000 is pending from the Hoffman Foundation. He said this project will include: (1) installation of new field lighting on Hoffman Stadium. The lights at this field are from the original construction dating back to the late 60's and are in need of replacement; (2) replacement of fencing, backstop and dugouts, as needed; (3) removal of the concrete walls from a portion of the perimeter fence to be replaced with ornamental metal fencing; and (4) improvement to the bleachers, picnic areas, and landscaping within the stadium.

There being no further discussion, Resolution No. 73 passed by the following vote: Yeas – Hill-Evans, Smith, Musso – 3; Nays – 0.

Resolution No. 74, Session 2008, (View) A Resolution authorizing an agreement to purchase a Bandit Brush Chipper for use by the Bureau of Environmental Services through the Commonwealth of PA Contract #2420-01, at a total price of $38,782.50, with the vendor for this purchase being Stephenson Equipment, Inc., Harrisburg, PA, was introduced by Smith, read at length, and on motion of Smith, seconded by Hill-Evans, Resolution No. 74 came up for discussion.

Director Gross stated that this equipment is being purchased using a grant from DEP that required a 90/10 match, with the city providing the 10% ($1,300). He said this chipper will replace a vintage chipper used to mulch wood such as tree trunks and limbs.

There being no further discussion, Resolution No. 74 passed by the following vote: Yeas – Hill-Evans, Smith, Musso – 3; Nays – 0.

Resolution No. 75, Session 2008, (View) A Resolution authorizing the purchase of one 2008 Ford Ranger XL vehicle for use by the Parking Bureau, which said purchase shall be made through PA State Contract #4400001790, in the amount of $10,664.00, with the vendor for said purchase being Flemington Ford Lincoln Mercury, Flemington, NJ, was introduced by Hill-Evans, read at length, and on motion of Smith, seconded by Musso, Resolution No. 75 came up for discussion.

President Musso asked if this vehicle was originally budgeted for. Director Gross said it was not, however, the current vehicle, which is used by the meter service technician, broke down.

Ed Berry, 247 E. Maple St., spoke out against this purchase. He said parking meters are destroying our community and if this vehicle is to be used to aid in the servicing of meters, then he doesn't want it. Mr. Berry said he'd like to totally get rid of meters and asked Council to vote down this Resolution.

President Musso said though he understands Mr. Berry's frustration about the metered parking, merchants wouldn't agree because meters are a way to keep spaces open. He said the misconception is that meters are solely for revenue generating purposes, however, they are not. President Musso did say that a meeting with the General Authority is in the works to discuss parking issues and that he has several ideas he plans to share with General Authority Board members.

There being no further discussion, Resolution No. 75 passed by the following vote: Yeas – Hill-Evans, Smith, Musso – 3; Nays – 0.

Resolution No. 76, Session 2008, (View) A Resolution authorizing the purchase of one 2008 Ford Expedition SSV EL for use by the Department of Fire/Rescue Services through Costars State Contract #13029, for a total cost of $29,864, with the vendor for said purchase being Pacifico Marple Ford, Broomall, PA, was introduced by Hill-Evans, read at length, and on motion of Hill-Evans, seconded by Smith, Resolution No. 76 came up for discussion.

Deputy Fire Chief Steve Buffington explained that this vehicle will replace a 1970 Chevy Suburban. He said this vehicle is used to respond to just about every call the Fire Department receives and is long overdue for replacement.

President Musso pointed out the disparity in price between the Parking Bureau's vehicle and this vehicle. Chief Buffington explained that this vehicle is much larger because of the need to haul all the equipment necessary to effectively respond to the various 911 calls. He said we were able to save $20,000 going through the state contract purchase program. Chief Buffington also explained that CDBG funds will be used and this purchase is being requested now to avoid a price jump expected next month when the 2009 models come out.

There being no further discussion, Resolution No. 76 passed by the following vote: Yeas – Hill-Evans, Smith, Musso – 3; Nays – 0.

REQUESTS FOR FUTURE MEETINGS: NONE

COUNCIL COMMENT

President Musso outlined the Parkway Blvd. and Roosevelt Ave. traffic-calming project that is basically geared to relieve some of the traffic on Roosevelt Ave. and allow safer ingress-egress for residents living along the curve (located by Lincoln Park) when coming out of their driveways.

President Musso then relayed that Mayor Brenner met with Jannette Torres, President of the York City School Board, to discuss the school-city relationship. He said the Administration has taken over this initiative and a meeting has been scheduled in which 2 Council members, the Mayor, 3 School Board members, Kim Bracey, Director of Community Development, and members of the community invited to attend.

President Musso then read several press releases issued by Mayor Brenner.

Vice President Hill-Evans applauded Director Bracey on the community Housing Newsletter. She then reminded residents to do their part in keeping York clean by depositing trash appropriately.

ADMINISTRATION COMMENT: NONE

PUBLIC COMMENT

Anna Price, York, PA, asked several questions about late fees she received for not renewing a certificate of occupancy on a city property. President Musso directed Ms. Price to Deputy Fire Chief Buffington for assistance. Chief Buffington said he would meet with Ms. Price after the meeting to discuss her concerns.

NEXT MEETING: The next regular meeting of City Council is scheduled for Tuesday, May 6, 2008 at 7:00 p.m. (Public Comment commences at 6:30 p.m.) in City Council Chambers, 1 Marketway West, 3rd Floor, York, PA.

ADJOURNMENT: There being no further business, the April 15, 2008 meeting of Council adjourned at 8:10 p.m.