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City Council Meeting Minutes

October 4, 2011

CALL TO ORDER:City Council convened in a General Committee meeting on October 4, 2011at 6:30 p.m. in Council Chambers, 1 Marketway West, 3rd Floor, York, PA, to receive general public comment, with the following Council members present: Renee S. Nelson, Henry Hay Nixon, Carol Hill-Evans, Vice President, and Genevieve H. Ray, President, with President Ray presiding.

 
GENERAL PUBLIC COMMENT

 
William Bolt, York, PA, said he attended a previous Council meeting where he complained about a pick-up truck parked in his neighborhood. He said neighbors called the Codes Department several times but was told by a staff person that nothing has been done because they don't know where Poplar St. is located. Mr. Bolt then asked that he be notified when the property located at 1014 S. Pine St. will appear on the Bight Task Force agenda.

 
There being no further public comment, President Ray adjourned the General Committee meeting and reconvened in Legislative Session at 7:00 p.m., in Council Chambers, 1 Marketway West, 3rd Floor, York, PA, with the following members present: Renee S. Nelson, Henry Hay Nixon, Carol Hill-Evans, Vice President, and Genevieve H. Ray, President, with President Ray presiding.

 
Members of the Administration in attendance included: Jim Gross, Director of Public Works, Kevin Schreiber, Director of Economic and Community Development, and Michael O’Rourke, Business Administrator. Also present was Assistant Solicitor Don Hoyt.

 
Members of York City Council staff in attendance included: Dianna L. Thompson, City Clerk.

 
Pledge of Allegiance: The Pledge of Allegiance was recited.

 
Approval of Minutes: Council dispensed with the reading of the Minutes of September 20, 2011 and unanimously approved them as written.

 
Correspondence and Announcements: President Ray read correspondence and announcements including the Mayor's scheduled 2012 Proposed Budget hearings slated for October 10-14, 2011 in City Council Chambers. View Schedule.

 
PRESENTATIONS
 
National Crime Prevention Month: President Ray read a Mayoral Proclamation declaring October 2011 as National Crime Prevention Month in the City of York, Pennsylvania. Read Proclamation.

 
COMMITTEE MEETINGS SCHEDULED

 
Business Administration, Henry Hay Nixon, Chair: Meeting held on Tuesday, October 4, 2011 at 6:00 p.m. in Council Chambers to discuss Resolution No.'s 109 & 110, a Kronos agreement with a TeleStaff component (employee time, attendance and scheduling system), and associated funding.
 
General Committee, Genevieve H. Ray, Chair: Meeting scheduled for Tuesday, October 18, 2011 at 6:00 p.m. in Council Chambers to discuss final recommendation related to Bill No. 16, which establishes a comprehensive towing ordinance.

Police Committee, Renee S. Nelson, Chair: Meeting scheduled for Tuesday, November 1, 2011 at 6:00 p.m. in Council Chambers to discuss potential purchase of a mobile license plate reading system. ($25,820.00)
 
 
STATUS OF PRIOR COMMITTEE REFERRALS

 
Business Administration, Henry Hay Nixon, Chair: Meeting held on Tuesday, October 4, 2011 at 6:00 p.m. in Council Chambers to discuss Resolution No.'s 109 & 110, a Kronos agreement with a TeleStaff component (employee time, attendance and scheduling system), and associated funding. Both Resolutions were released from committee and appear on tonight's agenda for consideration of final passage.
 

SUBDIVISION / LAND DEVELOPMENT / HARB
 
 
Resolution No. 119, Session 2011, (View) A Resolution accepting the recommendations of HARB in issuing a certificate of appropriateness to Joe Musso for work to be done at 48 N. Beaver St., and David Orr for work to be done at 413 S. George St., was introduced by Ray, read at length, and on motion of Hill-Evans, seconded by Nelson, Resolution No.119 came up for discussion.

 
Applicant David Orr explained the project at 413 S. George St. and asked that Council approve his application.

 
There being no further discussion, Resolution No. 119 passed by the following vote: Yeas – Nelson, Hill-Evans, Nixon, Ray – 4; Nays – 0.

 
FINAL PASSAGE OF BILLS / RESOLUTIONS

 
Final Passage of Bill No. 31, Ordinance No. 30, Session 2011, (View) A Bill amending Article 931 "Sanitary Sewers" of the Codified Ordinances, subsection 931.02(b)(6) "Prohibited Wastes" to modify local limits, which was introduced by Smith at the September 20 meeting of Council and read by short title, came up for final passage. On motion of Hill-Evans, seconded by Nelson, Bill No. 31 came up for discussion.

 
Veronica Chavez, Compliance Officer, WWTP, explained that this amendment is a Federal requirement for the purpose of imposing an equivalent mass discharge limit when an industrial user implements water conservation measures. She said we based our figures off of an EPA model, which evaluated values and how those values could affect our environment. Ms. Chavez stated that based on testing, we determined that the amendments presented would satisfy the local limits.

 
There being no further discussion, Bill No. 31, Ordinance No. 30, passed by the following vote: Yeas – Nelson, Hill-Evans, Nixon, Ray – 4; Nays – 0.

 
Final Passage of Bill No. 32, Ordinance No. 31, Session 2011, (View) A Bill accepting a dedication of land from the estate of Carroll Gemmill located at 1001 & 1003 S. Queen St., which was introduced by Hill-Evans at the September 20 meeting of Council and read by short title, came up for final passage. On motion of Hill-Evans, seconded by Nixon, Bill No. 32, Ordinance No. 31, passed by the following vote: Yeas – Nelson, Hill-Evans, Nixon, Ray – 4; Nays – 0. (Note: Also see Resolution No. 121 conveying this property to the Redevelopment Authority.)

 
Final Passage of Bill No. 33, Ordinance No. 32, Session 2011, (View) A Bill amending Title 4 "Stormwater Management" of the Codified Ordinances to repeal current language and replace with a comprehensive Stormwater Management ordinance, which was introduced by Smith at the September 20 meeting of Council, read by short title, and briefly discussed, came up for final passage. On motion of Hill-Evans, seconded by Nelson, Bill No. 33, Ordinance No. 32, passed by the following vote: Yeas – Nelson, Hill-Evans, Nixon, Ray – 4; Nays - 0. (Note: See the September 20, 2011 Minutes for discussion on Bill No. 33.)

 
Final Passage of Resolution No. 109, Session 2011, (View) A Resolution authorizing an agreement with Kronos with a TeleStaff component for an employee time, attendance and scheduling system, which was introduced by Ray at the September 6 meeting of Council and referred to the Business Administration Committee (meeting held 10/04/2011), came up for final passage. On motion of Hill-Evans, seconded by Nixon, Resolution No. 109 came up for discussion.

 
Business Administrator O'Rourke explained that the Human Resources Office distributed RFP's for an employee time, attendance and scheduling system with Kronos being one of three proposals received. He said Kronos had purchased TeleStaff and its scheduling component and it was therefore included in their quote. Administrator O'Rourke when on to explain that a committee representing the Police, Fire, Public Works, Community and Economic Development, and Business Administration departments reviewed the proposals and a consensus was reached that Kronos with the TeleStaff scheduling component best met the needs of the City. He said the TeleStaff module adds a significant efficiency to personnel scheduling by automating the call-in process when staffing levels fall due to unscheduled personnel leave, e.g., sick leave, personal time, etc. He said he believes this system will reduce possibilities of errors and will save time keepers from spending hours calculating payroll. Under the Fair Labor Standards, he said we are obligated to keep accurate time of hours worked. Lastly, Administrator O'Rourke stated that the Kronos portion was budgeted in the IS budget, however, the TeleStaff portion is being paid through budget transfers from the Police, Fire and WWTP budgets as these departments will use that module of the system.

 
Discussion ensued on the cost for the system and its continued maintenance. Administrator O'Rourke stated that the Kronos portion would cost approximately $105,400 and the TeleStaff portion would cost about $68,000 with maintenance for successive years being roughly $18,000-$20,000.

 
There being no further discussion, Resolution No. 109 passed by the following vote: Yeas – Nelson, Hill-Evans, Nixon, Ray – 4; Nays – 0.

 
Resolution No. 110, Session 2011, (View) A Resolution authorizing a budget transfer in the amount of $50,000 total from the Police and Fire/Rescue budgets for software related to the Kronos agreement with TeleStaff component, which was introduced by Nelson at the September 6 meeting of Council and referred to the Business Administration Committee (meeting held 10/04/2011), came up for final passage. On motion of Nelson, seconded by Hill-Evans, Resolution No. 110 passed by the following vote: Yeas – Nelson, Hill-Evans, Nixon, Ray – 4; Nays – 0.

 
NEW BUSINESS

 
Introduction of Bill No. 34, Session 2011, (View) A Bill amending the 2011 Budget in the amount of $8,750.19 for the 2nd year Weed & Seed activities, was introduced by Nelson, read by short title, and deferred until the October 18 meeting of Council.

 
Introduction of Bill No. 35, Session 2011, (View) A Bill amending the 2011 Budget in the amount of $166,650.00 for the Waste Water Treatment Plant to cover expenses related to flood damage, was introduced by Ray, read by short title, and deferred until the October 18 meeting of Council.

 
Resolution No. 120, Session 2011, (View) A Resolution appointing Julio Javier Aguayo a member of the Police Civil Service Board to fill the expired term of James Morgan, which term shall expire June 18, 2015, was introduced by Nelson, read at length, and on motion of Nelson, seconded by Hill-Evans, Resolution No. 120 passed by the following vote: Yeas – Nelson, Hill-Evans, Nixon, Ray – 4; Nays – 0.

 
Resolution No. 121, Session 2011, (View) A Resolution conveying 1001 & 1003 S. Queen St. to the York City Redevelopment Authority (See Bill No. 32, Ord. No. 31 - 2011 for deed acceptance), was introduced by Hill-Evans, read at length, and on motion of Hill-Evans, seconded by Nixon, Resolution No. 121 passed by the following vote: Yeas – Nelson, Hill-Evans, Nixon, Ray – 4; Nays – 0.

 
Resolution No. 122, Session 2011, (View) A Resolution authorizing a contract with the Commonwealth of PA for RACP funding in the amount of $5 million, was introduced by Nixon, read at length, and on motion of Nixon, seconded by Nelson, Resolution No. 122 came up for discussion.

 
President Ray commended the Mayor and staff for their hard work in securing this grant.

 
Director Schreiber said this funding will be used for the acquisition and renovation of 101 S. George St. into a new City Hall and 50 W. King St. into a stand-alone, modernized police station. He said that Council passed Resolution No. 146 on November 16, 2010 authorizing submission of an application for said funding, which the state has approved and a funding contract is now required.

 
There being no further discussion, Resolution No. 122 passed by the following vote: Yeas – Nelson, Hill-Evans, Nixon, Ray – 4; Nays – 0.

 
Resolution No. 123, Session 2011, (View) A Resolution approving the 2012 Minimum Municipal Obligation (MMO) for the Police Officers' Pension Fund in the total amount of $3,828,655.00, was introduced by Nixon, read at length, and on motion of Nixon, seconded by Hill-Evans, Resolution No. 123 came up for discussion.

 
Business Administrator O'Rourke explained that Minimum Municipal Obligation (MMO) contributions for the O&E, Fire, and Police Pension funds are basically the state-mandated smallest amount a municipality must contribute to any pension plan established for its employees. The amount is calculated using actuarial science to ensure that municipal pension plans are sufficiently funded. He said the City paid interest on the Fire and Police MMO's for late payments in 2011 from the allocated MMO for 2010, which must be repaid in 2012. Therefore, those amounts were included in the final calculations.

 
There being no further discussion, Resolution No. 123 passed by the following vote: Yeas – Nelson, Hill-Evans, Nixon, Ray – 4; Nays – 0.

 
Resolution No. 124, Session 2011, (View) A Resolution approving the 2012 Minimum Municipal Obligation (MMO) for the Firefighters' Pension Fund in the total amount of $1,933,875, was introduced by Nixon, read at length, and on motion of Nixon, seconded by Hill-Evans, Resolution No. 124 passed by the following vote: Yeas – Nelson, Hill-Evans, Nixon, Ray – 4; Nays – 0.

 
Resolution No. 125, Session 2011, (View) A Resolution approving the 2012 Minimum Municipal Obligation (MMO) for the Officers' & Employees' Pension Fund in the total amount of $762,020.00, was introduced by Nixon, read at length, and on motion of Nixon, seconded by Hill-Evans, Resolution No. 125 passed by the following vote: Yeas – Nelson, Hill-Evans, Nixon, Ray – 4; Nays – 0.

 
REQUESTS FOR FUTURE MEETINGS

 
General Committee, Genevieve H. Ray, Chair: Meeting scheduled for Tuesday, October 18, 2011 at 6:00 p.m. in Council Chambers to discuss final recommendation related to Bill No. 16, which establishes a comprehensive towing ordinance.

Police Committee, Renee S. Nelson, Chair: Meeting scheduled for Tuesday, November 1, 2011 at 6:00 p.m. in Council Chambers to discuss potential purchase of a mobile license plate reading system. ($25,820.00)
 
 
COUNCIL COMMENT

 
Vice President Hill-Evans congratulated the city and its participants for a successful Bike Night event on Friday, September 30, 2011.

 
President Ray congratulated the York Revolution for winning the championship.

 
ADMINISTRATION COMMENT

 
Economic and Community Development Director Kevin Schreiber announced the opening of three new business – Mudhook located on Cherry Lane, Liquid Hero located at 50 E. North St. and Growing-Up Green located at 266 W. Market St.

 
General Manager Steve Douglas, WWTP, invited the public to attend the ribbon cutting ceremony for the unveiling of the new Micro-Turbine Technology System at the Waste Water Treatment Plant.

 
NEXT MEETING: The next regular meeting of City Council is scheduled for October 18, 2011 at 7:00 p.m. (Public Comment commences at 6:30 p.m.) in City Council Chambers, 1 Marketway West, 3rd Floor, York, PA.

 
ADJOURNMENT:There being no further business, the October 4, 2011 meeting of Council adjourned at 7:52 p.m.